Airbnb Welcome Book Template

A welcome book answers the questions guests would otherwise message you about: the wifi password, the thermostat, the trash day, where to get breakfast. This page is the full template, section by section. The free generator on this site builds the same book from a form, so you can type your details once and print it.

The section order that works

  1. Cover. Property name and your names.
  2. Wifi. Network and password, big.
  3. Check-in and check-out. Times and steps.
  4. House rules. A short list.
  5. How things work. One line per appliance.
  6. Parking. Where, and what to avoid.
  7. Trash and recycling. Days and bin locations.
  8. Local guide. Your favorites, grouped by category.
  9. Important information. Contacts, address, safety gear.

Wifi goes first because guests look for it before they take their coats off. Important information goes last in the reading order but never gets cut: it is the page someone flips to at 2 AM, so it needs the property address written out, who to call, and where the fire extinguisher lives.

What to write in each section

Cover. The property name the way you say it out loud, not the listing headline. "Welcome to the Maple Street Cottage" reads better on a counter than a string of adjectives.

Wifi. Network and password exactly as typed, capitals and hyphens included. If the password is a wall of random characters, consider changing it to something a tired adult can type on a phone.

Check-in and check-out. Times in big type, then steps in short lines. Write the check-out tasks as a list of two to four things; a page of chores reads as a demand, three lines read as a courtesy.

House rules and how-tos. Both have their own guides on this site: house rules and the house manual.

Local guide. Group by category (coffee, dinner, groceries, outdoors) and say why in a few words. One specific sentence beats a list of ten names.

Sample entries

Wifi: MapleCottageGuest / sample-password-123

Coffee: Sample Roastery on Main, three blocks east; the cardamom bun is the move.

Trash: Curb by Monday night; bins live on the left side of the garage.

Keep it current

A welcome book is only as good as the password inside it. When the wifi, the door code routine, or the trash day changes, change the book the same day. The generator keeps your entries saved in your own browser, so a re-print after a small edit takes a minute.

Open the free welcome book generator